beglobber by RUMBO LIBRE

Groups 2 min read

Quoting a group without starting from scratch

A group is one file with its passenger list, rates by passenger band, a rooming list and a quote that shows the price per passenger. How to quote it, and requote it when the size changes.

What makes a group different

A group has many pieces at once: rooms by type, transfers, excursions and one price per pax that everyone asks about. A change in the number of pax moves all of them, which is why groups are the quotes most often rebuilt from scratch.

One file for the whole group

The group is a single file with its group name, the number of pax and the passenger list. Cost, sale and profit are shown for the whole file, and the price per passenger appears in the quote you give the client, with the totals.

beglobber Files / F-3120 OP File F-3120 Booking Group Grupo Egresados 2027 Pax 32 Passenger list: 32 SERVICE RATE PAX COST SALE Hotel Sol de Salvador · 16 rooms DBL 32 9,840.00 12,000.00 Arrival / departure transfers · bus Pax 30–40 32 1,120.00 1,366.00 Christ the Redeemer excursion Pax 25–34 32 2,240.00 2,732.00 Totals and commissions Cost USD 13,200 Sale USD 16,098 Profit USD 2,898 The result is for the whole file; the price per passenger appears in the client quote.
A group file: the group name and the number of pax, the services with the rate that applies to 32 pax, and the totals of the whole file.

Rates by passenger band

Service rates carry a minimum and a maximum number of pax, for both sale and cost. When you add the service to a group file, Beglobber picks the band that matches the number of pax and names the rate with its band, for example Regular 25-34. Circuits, instead, are priced per passenger by single, double and triple rather than by group size.

beglobber Services / Christ the Redeemer excursion / Rates OP Rates by pax band Sale Cost FROM TO TYPE MIN PAX MAX PAX PRICE CURRENCY 01/01/2027 31/12/2027 Regular 10 24 92.00 USD 01/01/2027 31/12/2027 Regular 25 34 85.00 USD 01/01/2027 31/12/2027 Regular 35 50 79.00 USD 01/01/2027 31/12/2027 Private 1 6 140.00 USD The file picks the band that matches the number of pax and names the rate “Regular 25–34”. Circuits, instead, are sold per pax by SGL / DBL / TPL, not by group band.
Rates by pax band: “Min pax” and “Max pax” by row, for sale and for cost.

The passenger list and the rooming list

The rooming list button of the file, available on any saved file including a quote, opens the passenger list: last name, name, passport, nationality, birth date and type (ADL, CHD or INF), and an attachment control. The room type comes from each hotel line, and each hotel line carries a rooming text with the passenger numbers who share each room. The rooming list is used in the vouchers, the guide sheet and the requests to suppliers.

beglobber Files / F-3120 / Rooming list OP Rooming list 32 passengers LAST NAME NAME PASSPORT COUNTRY TYPE Rojas Camila AAB12044 ARG ADL Mena Julia AAB12097 ARG ADL Silva Tomás AAB11880 ARG CHD Vera Pablo AAB12311 ARG ADL Gil Marta AAB10015 ARG ADL Date of birth and attached file per passenger. Add passenger Rooms at the hotel DBL Rooming list 1-2 · 3-4 · 5-6 · 7-8 SGL Rooming list 9 (teacher) TPL Rooming list 10-11-12 DBL Rooming list 13-14 · 15-16 The room type comes from the rate of each hotel line. It is used in the vouchers, the guide sheet and the requests to suppliers.
Rooming list: the passenger list of the file, and the rooming text of each hotel line.

When the group changes size

Copy the file and Beglobber re-quotes every item for the new number of pax, with new dates, currency or markup if you want, so you do not rebuild the group.

What you hand out

From the group file you issue the same as from any file: the quote for the client with the price per passenger, the itinerary and the vouchers.

See it in the platform

Tours & circuits

Itineraries and multi-destination tours, tailored to each client.

Learn more

Operations & files

Quote and booking live in one file.

Learn more

Hotels & rooms

Your hotel catalog, ready to quote.

Learn more

More topics

Itineraries

How to build a tailor-made multi-destination itinerary

Build the itinerary destination by destination and day by day, with AI assistance if you want it, see the price follow every change, and give the client a quote PDF with a route map.

4 min read Read more Hotels

Setting up your hotel catalog once

What you load for a hotel, its rooms and its rates so that every quote, file and online portal uses the same information, and what freesale, the rooms you release for sale, does and does not do.

3 min read Read more Services

Services, transfers and excursions, priced the way you sell them

How a service is loaded, how it is priced per passenger or per vehicle, how transfers work, and what is set per supplier, so quotes are fast and the margin is protected.

3 min read Read more
All topics

Have a question we haven't covered?

Write to us and our team will be glad to help.

Contact us Request a demo